University of Tennessee USA Jobs Careers 2024 – Apply For Sr. Administrative Services Assistant Jobs In Memphis, TN

1. Provides wide range of complex office administration and support for assigned division while serving as principal contact and liaison with all University and external contacts to division.
2. Develops, departmental systems and procedures and communicates policies and procedures to staff.
3. Assists with coordination of faculty recruitment, faculty certification and promotion processes.
4. Manages faculty calendars, including building/inputting on-call schedule.
5. Arranges meetings, appointments, and travel. Coordinates division events, including conferences, seminars, and department routine meetings.
6. Purchases and maintains inventory of supplies and equipment for office or lab.
7. Routes phone calls, sends and receives mail, respond to e-mails as needed.
8. Coordinates electronic reconciliation of monthly ledgers; investigate and alert faculty of discrepancies; process accounts payable/receivables including procurement card purchasing and reconciliation in line with University policy.
9. Monitors budget including tracking account expenditures.
10. Coordinates with PI to ensure accounts are approved and reconciled within University Policy.
11. Compiles and analyzes data required for administrative and financial reports including GME specific reports.
12. Assists if needed with inquiries from pharmacies, insurance carriers, schools, and families, especially concerning prescription, refills, prior authorizations, school permissions, etc.

 MINIMUM REQUIREMENTS:  

EDUCATION: High School Diploma or GED (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative experience that includes a broad knowledge of general accounting procedures in reconciling accounts and reporting. (Associate’s Degree preferred).

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent organization, verbal and written communication skills.
• Excellent computer skills, including proficiency with Microsoft Office suite and use of database programs.
• Ability to work independently and easily adapt to frequently changing priorities.
• Ability to multi-task and meet deadlines.
• Ability to communicate in a professional manner with diverse levels of people and maintain a high degree of confidentiality.
• Experience with IRIS; knowledge of the mental health and/or child welfare system.