Axios International UAE Jobs Careers 2024: Apply for Recruitment Administrator Vacancy in Dubai UAE

Position Purpose

The Recruitment Administrator will support recruitment administration tasks for multiple positions across the Greater MENA Region.

The successful candidate will be the point of contact for Hiring Managers and the HR team regarding daily recruitment operations.

Duties and Responsibilities

General Recruitment

Provide full support across recruitment administrative processes as follows:

Daily maintenance of candidate database and BambooHR with zero errors
Conduct daily screening and filtering of job applications for Greater MENA positions
Conduct calls ensuring all candidates marked are contacted and receive standard position brief
Schedule interviews across departments, including handling last-minute scheduling changes, ensuring that hiring managers have up to date interview schedules/list at all time
Send candidates relevant information ahead of interview (JD, Case Study, Office directions, Point of contact etc)
Send hiring manager relevant information ahead of interview (CV, Belbin, Case Study)
Monitor and follow up on scheduled interviews ensuring candidate attendance and communications
Communicate interview outcomes to candidate as directed by HR / Hiring Manager

Provide full support across onboarding activities as follows:

Review future starters and ensure candidate is briefed of start date, reporting time and key contact
Manage the new joiner administrative process for new joiners as required by HR
Administer key induction activities such; reporting candidate has arrived onsite, ensuring they have required materials, IT setup etc
Reporting to HR leavers / staff that did not join / changes in circumstances
Update BambooHR with MOL, bank details and payroll info for new joiners
Build a strong knowledge of all roles and departments within the organization
Ensure all recruitment and hiring process are in-line with Axios SOPPs
Daily meetings with HR team on recruitment processes
Additional duties as required

System

Proactive management of BambooHR ensuring system is always up to date with zero errors
Full calendar and diary Management of Hiring Managers through Outlook

Relationships

Work closely with the Head of Depts, Hiring Managers and HR Team
Maintain ongoing and frequent communication with candidates and external agencies.

Special Skills and Knowledge

Excellent IT skills in particular Microsoft Excel and PowerPoint
Strong organizational skills with a keen eye for detail
Feel comfortable in a fast-paced environment working as part of a busy onsite HR/Recruitment team
Discretion in dealing with sensitive and confidential documentation.
Compliance with processes and procedures in place
Ownership and willingness to implement better ways of doing things.
Ability to operate with urgency and prioritize multiple functions and tasks, with a focus on solutions.

Competencies

Application of job knowledge
Concern for order and quality
Adaptability and flexibility
Dependability
Teamwork

Educational Background and Experience

At least 2 years’ experience working in a busy recruitment/ scheduling environment is ideal
Recruitment / Recruitment Administration/ Coordination experience is essential
HR administrative experience is a plus
Fluency in written and spoken English

Job Circumstances

The position is based in our Regional Office