Procurement Executive (001239)
Key Roles & Responsibilities
• Receive Purchase Requisitions for materials, products and services and ensure suitable records are maintained to monitor pending purchase orders
• Provide organizational support to the Manager – PE&E in the preparation of purchase orders to ensure the timely availability of specified materials, products and/or services.
• Prepare requests for quotation from suppliers for ad-hoc requests in accordance with purchase policy and follow up for receipt of quotations and subsequent approvals prior to processing the Purchase orders
• Organize and participate in negotiations / renegotiations and initiate appropriate measures so as to guarantee supplies of ad-hoc materials, products and services and formalize corresponding purchase orders / call offs
• Record quotations and bids received from suppliers in order to ensure purchasing procedures conform to corporate policies and procedures; obtain all authorized personnel signatures within Milaha on the award recommendation and follow-up with the winning bidder(s) to sign on the Purchase Order;
• Facilitate activities related to the preparation of contracts, agreements and all other necessary documentation;
• Ensure that purchase orders are recorded and contracts are executed in accordance with approved authority limits;
• Ensure the expediting and clearance of imported items and ensure adherence to corporate policies and procedures;
• Wherever applicable, arrange the transportation of local and foreign purchases, after clearance, to the stores and ensure that dispatches are documented and acknowledged on receipt;
• Expedite delivery of required materials / products / services as per contractual agreement by closely coordinating with the supplier, the internal customer, and ensuring all formal documentation for clearance, delivery and storage arrangements are in place
• Follow-up on all outstanding Purchase Orders for urgent materials and perform necessary expediting action to speed-up the delivery process;
• Ensure that all deviations from the Purchase Order, such as liquidated damages and delay penalties, are forwarded to the Manager – PE&E for further actions;
• To ensure that business is not conducted with the black listed vendors and the list of the same is updated in coordination with the Supplier Management function at all times.
• Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
• Work safely at all times, protecting the health and safety of everyone in the workplace
• Perform other job-related duties as assigned.
• Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
• Work safely at all times, protecting the health and safety of everyone in the workplace
Qualifications
Education & Professional Qualification:
Bachelor’s Degree in Engineering, Business Administration or equivalent preferably with an accredited Procurement / Supply chain related certification
Professional Experience:
4 – 5 years in Purchasing/Procurement
Geographic Experience:
Corporate / General Procurement, Commercial Negotiations,
Computer Skills:
Computer literate (Word/ Excel/ Power-point, MS Project, MS-Visio)
Language Skills:
Fluent in English
Arabic Preferable
Market/Industry/Functional Knowledge:
Strong knowledge of local and international Procurement laws and procedures
– Strong knowledge of Procurement techniques, procedures and policies
– Strong knowledge of sources of supply, market trends and pricing practices
– Strong Negotiation skills
Job: Professional
Organization: Procurement Execution – Vessel
Job Posting: Jun 19, 2023 Unposting Date: Ongoing |
